Functieomschrijving

The Front Office Specialist acts as the first point of contact for visitors, vendors, and employees, ensuring a professional, welcoming, and secure front desk experience. The role supports daily office operations and provides administrative and facilities-related assistance in a dynamic international environment.br /strongWhat You’ll Do: /strongstrongFront Desk Visitor Management /strongulliWelcome customers, vendors, and visitors in a professional manner. /liliMaintain visitor registration and issue access badges. /liliAct as gatekeeper for building access, ensuring compliance with our customer’s security and entry guidelines. /li /ulstrongMail, Courier Package Handling /strongulliReceive, sort, and distribute incoming mail and internal correspondence. /liliManage incoming/outgoing shipments, including priority and international packages. /liliVerify and handle customs-related documentation when required. /liliCoordinate courier services and ensure proper distribution of deliveries. /li /ulstrongCommunication Switchboard Management /strongulliOperate the computerized switchboard system for incoming calls. /liliManage internal communication systems and ensure accurate call routing. /li /ulstrongAdministrative Office Support /strongulliManage sickness and absence reporting through dedicated systems. /liliOrder flowers, pastries, and other office requests in line with company policies. /liliManage office supplies and inventory. /li /ulstrongProcess Facility Coordination /strongulliCreate, update, and maintain Front Office work procedures and process documentation. /liliCoordinate holiday replacement planning for Front Office coverage. /liliCreate and manage facility-related service tickets. /liliSupport purchase requisitions for indirect spend. /li /ulstrongTraining Internal Coordination /strongulliOrganize monthly onboarding (New Hire) training sessions. /liliOccasionally deliver introductory training for the Front Office function. /liliSupport quarterly internal product training coordination. /li /ulstrongDigital System Ownership /strongulliCo-manage the SharePoint environment and maintain selected site pages. /liliPerform additional administrative tasks as required.  /li /ulbr /H3Requirements /H3ulliMinimum 1 year of experience in a similar front office or reception role within an international environment. /liliStrong communication skills, both in-person and over the phone. /liliFlexibility to work in rotating shifts to ensure full front desk coverage. /liliStrong MS Office skills (Word, Excel, Outlook) and willingness to learn new systems. /liliFluent English strongand /strong Dutch at B1 level. /liliStrong attention to detail; errors may impact company image and operations. /liliFull-time availability required; limited part-time arrangements may be discussed depending on team coverage needs. /lilistrongYou are currently located in or near Eindhoven /strong /li /ulH3Benefits /H3By joining our client’s team, you’ll benefit from:ullistrongFor this position, the initial contract period is set at three 3 months. Based on performance, the contract duration may be extended. /strong /lilistrongImmediate availability is required for this position. /strong /liliA Multicultural and Inclusive Environment: Work in a supportive, diverse workplace that values inclusion and collaboration. /liliThe position follows regular office hours (08:00–17:00), as it is based at the office reception. /liliOpportunities for Growth: Access career development paths within a global organization committed to employee advancement. /liliOutside the monthly salary our client also provides an additional 13th month and 8% holiday allowance /li /ulH3Application Procedure /h3If you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our a privacy commitment /a and a terms and conditions /a. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, a click here /a to read more.